Posts tagged ‘stewardship’

February 20, 2019

Are You Ignoring an Essential Step in the Fundraising Process?

These are challenging times for fundraising professionals. Fewer people are giving to charities. Donor retention rates continue to fall. Volunteerism is down which negatively affects current and planned giving.

Despite those challenges, and more, many nonprofit organizations continue to ignore the one simple thing that would help them retain more supporters and raise more money. It’s an essential, though often ignored, step in the fundraising process.

At the heart of February rests a special time for many: Valentine’s Day. It’s a celebration of love. Unfortunately, when it comes to how nonprofit organizations show love to donors, at this or any other time of year, many do a poor job. That’s the opinion of veteran fundraiser Mark Chilutti, CFRE, Assistant Vice President of Development at Magee Rehabilitation Hospital – Jefferson Health.

Mark wants to help his fellow fundraisers do a more effective job when it comes to Donor Stewardship. So, he will be presenting “New Trends in Donor Stewardship: Saying Thank You All Year Long” at the Association of Fundraising Professionals International Conference, April 2, 2019, 10:15-11:30 AM. Mark notes:

We all know that relationship building is the key to our success as fundraisers and this session will provide participants with unique and creative ways to stay in touch with donors on a year-round basis. Real life examples will include successful Board thank you call scripts, creative pictures and notes about donors’ gifts in action, how to create a Stewardship/Impact Report, and more.”

Now, Mark generously provides us with a preview of his upcoming presentation along with three powerful tips that you can immediately put to use to strengthen your development program. I thank Mark for sharing his helpful insights here:

 

I’m passionate about donor stewardship. I think the reason this topic is so important to me is because I have seen more bad examples of donor stewardship than good ones. I also believe that stewardship is a lost art. We often hear that the next time the donor hears from a fundraiser is when the fundraiser is asking them to give again.

Because I work at a small place, our major donor pool isn’t very large. I have always believed that after working hard to secure a gift, I have to then channel that same energy into letting my donors know just how much I appreciate them and the impact that their gift has made for our patients, programs, and services. I do this in a variety of ways, and they all are easy and inexpensive!

We always strive to get the “official” thank you out within 72 hours, but that’s just the beginning. Depending on the size of the gift, the donor might also receive an email, a card, a call, or sometimes; all three. My CEO prefers to send handwritten cards, while my Board Chairman is happy to pick up the phone. They both are effective and appreciated, which is why I struggle to understand why more organizations don’t do this.

My work doesn’t end there, though, and I use simple creative ways to stay in touch all year. While strolling through the hospital, I’ll often snap a quick picture of a patient using a piece of equipment or a donor-funded program happening, and I can then send that in an email saying, “Saw the equipment you funded being used by a patient today and just wanted to say thanks again!” This type of email usually gets a quick response telling me I made their day or how good they feel to know their gift made an impact.

I also make sure that staff outside of the Development Department is involved in the thank you process, too, by having them write cards or take pictures that I can send to donors. We also engage patients and family members in this process, and whatever they write is so much more meaningful, as it comes from the heart.

These are just a few of the tips I will present in my session at AFP ICON as I share things that an organization of any size can do easily to make their donors feel appreciated. My hope is that participants in the session will be taking notes and taking lots of ideas back home to put into place right away.

If you won’t be at AFP ICON, I’ll leave you with these three easy tips to help you raise your game in Donor Stewardship:

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February 14, 2019

Valentine’s Day Holds the Secret to Fundraising Success

As I write this post, Valentine’s Day has arrived once again. Originally a religious feast day, it has evolved into also being a cultural and commercial celebration of love.

So, what does that have to do with fundraising? Everything!

Think about it. The very word philanthropy means love of humankind. Passion, caring, and relationships are essential to romantic love. They are also vitally important to the fundraising process.

If you treat your donors like an ATM (cash machine), they likely won’t be your donors for long. By contrast, if you understand and tap into their philanthropic passions, show them you care about their needs, and develop a relationship with them, they’ll be more likely to renew their support and even upgrade their giving over time.

When volunteers, and even fundraising professionals, are fearful of asking for contribution, it’s probably because the organization is placing too much of an emphasis on asking and focuses too little on relationship building.

Let me be clear. Fundraisers who fail to develop relationships are simply beggars while those who build relationships, as well as ask for gifts, are development professionals.

When it comes to major-gift and planned-gift fundraising, relationship building is particularly important. Gail Perry, President of Fired-Up Fundraising, recently addressed this issue artfully in a terrific #Gailism that she has allowed me to share with you:

Developing relationships with major and planned-gift donors and major and planned-gift prospects allows us to:

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February 5, 2019

An Inspiring Philanthropy Tale for Black History Month

February is Black History Month. Frankly, I don’t like the occasion.

Let me explain.

We should not need a special month to recognize and celebrate Black History. We should learn Black History every month. For that matter, we as Americans should spend more time learning history in general. We would benefit by learning more of our history, with its complexity and diversity. The insights, perspectives, and inspiration of studying history are invaluable and provide much needed context for current events.

Now, since it is Black History Month, I want to share the true story of an amazing philanthropist who died 20 years ago. Her tale demonstrates the power of philanthropy, the value of solid donor stewardship, and the important partnerships that financial advisors and development professionals can form to serve donors better. I first presented this story in my award-winning book, Donor-Centered Planned Gift Marketing:

Oseola McCarty was a quiet, 87-year-old African-American woman living in Haittesburg, Mississippi. Even as a young child, she worked and she saved.

Oseola McCarty

“I would go to school and come home and iron. I’d put money away and save it. When I got enough, I went to First Mississippi National Bank and put it in. The teller told me it would be best to put it in a savings account. I didn’t know. I just kept on saving,” McCarty said.

Unfortunately, when McCarty was in the sixth grade, her childless aunt became ill. McCarty left school to care for her and never returned to school. Instead, she spent a lifetime earning a living by washing and ironing other people’s clothes. And, she continued to save what she could by putting money into several local banks. She worked hard, lived frugally, and saved.

Nancy Odom and Ellen Vinzant of Trustmark Bank worked with McCarty for several years, not only helping her manage her money but helping look after her personally. They eventually referred her to Paul Laughlin, Trustmark’s assistant vice president and trust officer. “In one of our earliest meetings, I talked about what we could do for her,” Laughlin said. “We talked about providing for her if she’s not able. Then, we turned naturally to what happens to her estate after she dies.”

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January 29, 2019

Are Donors Abandoning You, Or Are You Abandoning Them?

Donor retention rates for both new and renewing donors remain pathetically low and, actually, continue to decline. There are a number of reasons for this, many of which I’ve addressed in previous posts. However, just recently, I learned of a situation I had not considered previously. So, I want to make sure you’re aware of the problem and understand how to easily fix it.

I heard about the problem from The Whiny Donor, a thoughtful donor who uses Twitter to generously provide fundraising professionals with feedback and insights from a nonprofit-contributor’s perspective.

https://platform.twitter.com/widgets.js

The Whiny Donor wrote, “In December, we gave through our DAF to several nonprofits that we had supported for many years with direct donations. I suspect several of them won’t have the capacity to make the connection, and will now consider us lapsed donors…. Which means they will change the way our relationship moves forward. They will think we didn’t support them; we will think we have. It’s a stewardship conundrum.”

As a philanthropic tool, Donor Advised Funds offer people a number of financial advantages compared to giving directly to nonprofits or not giving at all. At the end of 2018, we saw significant growth in the number and size of DAFs, in part, as a result of the new tax code.

While donors can benefit in a variety of ways from using a DAF to realize their philanthropic aspirations, the use of DAFs can create a stewardship challenge for charities:

  • Should the charity thank the DAF or the individual supporter?
  • Who should the charity continue to steward, DAF or individual?
  • How should the charity track and report the donation?
  • Does the charity’s software help or hurt these efforts?

The Whiny Donor worries that charities will recognize the DAF and ignore the role she and her husband played in securing the gift. She fears some organizations will assume she has abandoned them when, in fact, she has not.

This is a very real concern. As DAF giving becomes more common, I’ve heard many examples of how nonprofit organizations have stumbled. Some thank the individual, but not the DAF. Some thank the DAF, but not the individual. Some thank both the individual and the DAF. Some don’t thank either or thank in the wrong way.

Here’s what you need to know: The DAF is the donor. The individual is not the donor when the gift comes from a DAF. Because of the way DAFs are structured and the laws regulating them, individuals can only make a contribution recommendation to the DAF administrator (e.g., Fidelity Charitable, National Philanthropic Trust, Schwab Charitable, etc.).

Because the DAF is the donor, you should thank and send receipts to the DAF. However, as The Whiny Donor suggests, that’s not good enough. You should also thank the individual who recommended the DAF gift.

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December 13, 2018

Will One Charity’s Surprising Year-End Email Make You Look Bad?

This week, I received a surprising email from a national charitable organization. The email was so unusual that I need to tell you about it.

Like you, I’m deluged by emails from charities that arrive from the days leading up to #GivingTuesday through December. Most of the messages are from nonprofit organizations that forgot about me all year except now that they want my money. Most care nothing about me. None offers to help me or be of service to me. Most of the emails are just terrible.

One awful email came with the subject line, “Welcome to [I’m deleting the name of the organization].” Sounds nice enough, right? There’s just one tiny problem. I’ve been a donor for decades and even did a tour of duty as a trustee of the large organization. Ugh!

Given the garbage in my email Inbox, I was a bit relieved when I received a remarkable email from the Charities Aid Foundation of America.

WARNING: The email is so wonderful that it just might make you and your organization look bad.

Look for yourself, then I’ll explain why this is a near-perfect email and why you should immediately do something similar before it’s too late:

[Note, the actual email formatting was a bit better than the image I was able to capture for you. Ah, technology!]

Let me explain why this email works so well.

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December 6, 2018

Can the Dalai Lama Help You Raise More Money?

Last week, I saw a tweet from the Dalai Lama that is relevant for fundraising professionals.

Your first reaction to this post might be, “Gee, I didn’t know the Dalai Lama has a Twitter account.”

Well, he does, and he has 18.8 million Followers. For some context, I’ll point out that the Twitter account of Pope Francis has 17.8 million Followers. In a comparison that may explain some of what is going on in the world, let me just mention that Kim Kardashian has 59 million Twitter Followers. Oh well.

So, the tweet from the Dalai Lama that resonated with me as a fundraising professional is this:

“Even more important than the warmth and affection we receive, is the warmth and affection we give. It is by giving warmth and affection, by having a genuine sense of concern for others, in other words through compassion, that we gain the conditions for genuine happiness,” tweeted the Dalai Lama.

The 14th Dalai Lama of Tibet.

This is the essence of donor-centered fundraising. Yes, I know you like it when people donate to your organization. But, if you want that support to be something more than a one-time and/or limited transaction, you need to show donors you care about them, their needs and philanthropic aspirations. When practicing donor-centered fundraising, you will be able to develop the conditions for genuine happiness. I’m talking about the happiness of your donors, your happiness, your boss’s happiness, and the happiness of those who benefit from the services of your organization.

By treating people the way they want to be treated, you’ll acquire more donors, renew more donors, upgrade more, and receive more major and planned gifts from donors. In short, you’ll increase the lifetime value of your organization’s supporters.

Penelope Burk, in her book Donor-Centered Fundraising, describes what she means by the term:

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October 23, 2018

Do You Want to Avoid Being a Fundraising Horror Story?

With Halloween just days away, horror is in the air. You can watch any number of classic or recent horror films on your television, or other electronic device. You can also go to your local movie theater to see the latest scary movie.

However, if you want to avoid being a horror story yourself, I have some important advice for you borne out of my wife’s recent donor experience with Cedars-Sinai Medical Center. Allow me to tell you the frightening tale, and share what you can learn from it.

My wife regularly reads a blog written by a nutritionist who is focused on a particular health condition. Not long ago, the blogger published a post about the research being conducted at Cedars-Sinai for this particular health issue. The post contained a link for readers interested in donating to the research project.

My wife clicked the link and was taken to the appropriate donation page on the Cedar-Sinai website.

Here’s where things start to get a bit scary.

It’s a good thing that the blogger provided the link, because the Medical Center’s homepage does not contain a link to its donation page at the top of its homepage. To find it, you need to take the time to search for it; if you go looking, it’s at the very bottom of the page.

The other disturbing part of the organization’s website is that, when making a donation, you must select a Title from a drop-down menu. The options are Cantor, Dr., Father, Mr., Mrs., Ms., Pastor, Rabbi, and Reverend. Notice any missing options? Well, they are missing others such as Honorable, military ranks, and other religious titles. They are also missing Mx., the preferred Title of many transgender and non-binary people. Sadly, there’s no way to write-in one’s own preferred Title. Furthermore, this is a required field. In other words, a transgender person who prefers the Mx. Title is compelled to choose between the wrong Title or simply not donating online to Cedars-Sinai. That’s the very opposite of rolling out the welcome mat.

Because my wife was provided the appropriate link and prefers either the Mrs. or Ms. Title, she was able to make an online donation. When doing so, she restricted her gift to the particular research project mentioned by the blogger. She also included a note in the comment field alerting the Medical Center that this would be a one-time gift.

Now, the fundraising horror really began for my wife.

Despite having clearly indicated that the gift was a special, one-time event, Cedars-Sinai insisted on sending a number of appeals to her. Making matters worse, none of those appeals had anything to do with the health issue that my wife contributed to. The institutional magazine that was sent to her contained no information about the health issue of interest. She never received any information from Cedars-Sinai about the research project.

My wife contacted Cedars-Sinai to once again inform them that her donation was a one-time event. She requested that Cedars-Sinai remove her from its mailing list. Weeks later, she still receives mail from them. A lot of mail. All of it unwanted, none of it relevant to the initial restricted gift. With more of her donation wasted with each mailing, my wife’s level of frustration and annoyance continues to increase.

Are you writing a horror story for your donors? Don’t.

Here are three things you can learn from the Cedars-Sinai fundraising horror story:

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October 5, 2018

9 Hard Truths Every Fundraiser Needs to Face in the 21st Century

In the Oscar-nominated film A Few Good Men, Jack Nicholson’s character famously shouts, “You  can’t handle the truth!”

Well, if you want to be a successful fundraising professional, you better know the truth and be prepared to handle it.

If you want to be successful at anything, you need to face the core truths involved no matter how challenging. Ignoring reality is a certain pathway to failure.

One nonprofit development truth is that authentic, donor-centered fundraising results in more donors giving more money than would otherwise be the case. Penelope Burk wrote about this years ago in her landmark book Donor Centered Fundraising, available October 15 in a new second edition. I wrote about the subject in my own book, Donor-Centered Planned Gift Marketing.

Recently, Greg Warner, CEO of MarketSmart, released his powerful new book that reveals a straightforward, meaningful way fundraisers can embrace the concept of donor-centered fundraising.

In Engagement Fundraising, Greg passionately reveals the 21st century donor-centric strategy practiced by MarketSmart. Some people might be angered by or afraid of the core message of this book while others will find it to be simple common sense. However, one thing everyone can agree on is that Greg is a disrupter, and that’s a good thing. If it wasn’t for society’s disrupters, we’d still be riding around in horse-drawn carriages, and you’d be reading his book by candlelight. His fresh, technology-driven approach is a powerful way forward for those interested in engaging people to inspire more philanthropic support.

At the end of this post, I reveal how you can download, for free, the introduction and first chapter to Engagement Fundraising. But now, I want to share Greg’s additional insights with you as he outlines nine hard truths every fundraiser needs to face in the 21st century:

 

1.  Competition is fierce and everywhere. Nonprofits don’t only compete with other nonprofits. They also compete with private sector businesses and Uncle Sam (the tax collector) for every donor’s “share of wallet and attention.” Plus they want non-exclusive, polyamorous relationships with organizations. In other words, they will decide when they’ll cozy up to other charities. Of course, you can influence their decisions but you can never control them. You are at a disadvantage. Private sector companies and the government have deeper pockets. In order to win, you better be smart!

2.  Most of the time donors spend involving themselves with your organization happens without a fundraiser present. More than 99 percent of every donor’s time and energy spent involving themselves with your organization’s mission is done without you. You must accept this new reality and enable your supporters’ self-education and self-navigation of the decision-making process.

3.  The consideration continuum is open-ended. Donors are fickle. Their needs, passions, and interests will change. As they do, they might decide to give more, less, or stop giving altogether. They might involve themselves deeper in your cause or end their involvement (perhaps even by removing your organization from their estate plan). As a result, customer service (stewardship) is more essential now than ever.

4.  Your job is to make them feel good, not ask for money. In order to generate major gifts (including legacy gifts) and inspire high-capacity mid-level donors to give more, you must make your donors feel good by engaging them politely and persistently with offers that deliver value over time. If you do that, your donors self-solicit. They’ll step up to make a difference so they can find meaning in their lives. Then they’ll ask you, “What can I do to help?” Yes! Seriously! If you make them feel good, they will give, give more, refer friends, get more involved, become more committed, and make legacy gifts.

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October 1, 2018

Here are 3 Simple Steps to Avoid a Year-End Appeal Disaster

We’re now in the fourth quarter of the calendar year. It’s that special time of year when most charitable giving happens. That’s due, in part, to the fact that charities are out in force soliciting contributions as the year nears a close.

While there are many things you can and should do, I’m going to keep it easy. I’m going to give you three simple steps (and a bunch of useful tips) that will help you avoid a year-end appeal disaster:

Step 1 – Make a Year-End Appeal: You should test doing a beginning-of-the-year appeal in January/February since tax-avoidance is less of an issue for more people under the new tax code (see my post about this by clicking here). However, the fourth-quarter season-of-giving certainly remains the traditional time to ask for support. So, unless you have data for your organization that suggests otherwise, make sure you have a year-end appeal. The surest way to have a disastrous year-end fundraising appeal is not to have one.

As you plan your appeal, be sure to segment your prospect file. Treating your prospects as one homogeneous group may make your job easier, but it won’t help you keep your job. You’ll achieve much better results if you segment your prospect pool and target each segment with a tailored appeal.

For example, your message to existing donors will be different from your message to acquisition prospects. For starters, you’ll want to thank existing donors for their support before asking for another gift. Other segments might include monthly donors (You do have a monthly-donor program, right?), volunteers, past service recipients, event participants, etc.

In addition to tailoring your message to each segment, be sure to customize the ask. It’s inappropriate to ask an acquisition prospect for $1,000. Conversely, it’s also inappropriate to ask a $500 donor for $50. Just as bad, it’s a horrible mistake to not ask for a specific dollar amount or not to ask at all.

Step 2 – Have a Solid Case for Support: If you want people to give money to your organization, you need to make a compelling case for support. This is particularly true at this time of year when virtually every other nonprofit organization is out there looking for donations, too. Why should people respond to your direct-mail appeal (or phone solicitation, or face-to-face ask, etc.) instead of the appeal from another organization, perhaps one with a similar mission to yours? Address that question, and you’ll have greater success.

A strong case for support is particularly important when appealing to folks who have already contributed this year. They’ll want to know how you spent their money, the impact they have already had, and why you need more. Tell them those things, and you’ll increase the chance of getting another gift.

In addition to having a solid case for support, you’ll want to create some urgency. Why should people give to your organization now? If you’re the Salvation Army, people automatically get why you’re asking around holiday time. For pretty much any other organization, you’ll have to give prospects a good reason. And if that reason magnifies the impact that the donor’s gift will have, so much the better.

For example, you can have a challenge grant that matches all gifts received through the end of the year. Or, you could have the cost of your appeal underwritten by a major donor so you can legitimately tell prospective donors that 100 percent of their contributions to the appeal will go toward mission fulfillment. Both of these ideas will create urgency while magnifying the impact your donors can have.

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August 24, 2018

What is the Most Important Thing You Can Learn from Recent Nonprofit Scandals?

Recent incidents at Michigan State University, The Ohio State University, Oxfam Great Britain, The Presidents Club Charitable Trust, Silicon Valley Community Foundation, and elsewhere remind us that the nonprofit sector is not immune to wrongdoing and scandal.

If you’ve never worked for a charity reeling from scandal, there’s a good chance you will one day. Even if you don’t work directly for a scandalized charity, you could still be affected by a loss of public trust if a similar nonprofit finds itself under the spotlight for misdeeds.

For those reasons, it is essential that you learn the most important thing about how to survive a scandal.

Three broad types of scandals can affect a nonprofit organization negatively:

1. Self-inflicted scandals beyond your control. Here’s an example of a situation that was beyond the control of fundraising staff. Oxfam Great Britain was banned from operating in Haiti and the organization’s country director was forced to resign following allegations of inappropriate sexual behavior. Four other employees were fired for “gross misconduct.” While the frontline fundraising staff was not at all involved in the scandal itself, they nevertheless had to deal with the aftermath.

2. Self-inflicted scandals you could have avoided. We saw this when the Ohio Attorney General’s Office accused the charity Cops for Kids of defrauding donors of $4.2 million. Of all the money it raised over a 10-year-period, the charity spent less than two percent on charitable programming. This scandal allegedly involved fundraising staff as well as senior staff engaging in fraudulent behavior. The solution to this type of scandal is simple: Do not misbehave. Obey the law and adhere to the Association of Fundraising Professionals Code of Ethical Standards, the International Statement of Ethical Principles in Fundraising, and/or your nation’s own fundraising code of ethics.

3. Guilt-by-similarity scandal. People in Scotland experienced this several years ago. A cancer charity was embroiled in a well-publicized scandal. As expected, that charity saw a sharp decline in contributions. However, there was also an unpleasant, broad side effect. Completely unaffiliated cancer charities in Scotland also experienced a deep drop in donations resulting from broad public mistrust of all cancer charities. It took the innocent charities nearly a year to recover even with a coordinated campaign to restore public confidence.

Other than avoiding problems in the first place, always a good idea, what can you and your organization do to ensure it can survive a crisis or scandal?

The answer is simple, though the execution is not: Build strong relationships with donors. It takes effort, financial resources, and time. However, it’s an investment well worth making.

Recently, a reporter for The Columbus Dispatch contacted me. Rob Oller sought my commentary about the scandal involving Urban Meyer, The Ohio State University football coach. You can read about the situation on your own since there’s no need for me to get into the details here. Suffice to say that the coach has received a three-game suspension, but not before Bob Evans Restaurants withdrew its corporate sponsorship of Ohio State football.

Oller asked me about how scandal affects charitable giving. I told him, “It depends on the institution and quality of the relationships with its donors over time. The stronger the relationships the more likely the institution is able to weather the controversy.”

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